Free and discounted technology for nonprofits

Nonprofits qualify for a large range of donated and discounted software, cloud services and hardware. Most use only a fraction of it. This list covers the most valuable programs in 2026, with what you get and how to apply.

Programs change their offers often, so check each one yearly.

Start with TechSoup

Most programs confirm your nonprofit status through TechSoup (techsoup.org). Register even if you need nothing today.

1. Create an account at techsoup.org.
2. Enter your EIN, founding date and mission.
3. Upload your IRS determination letter and latest Form 990.
4. Wait 2 to 4 weeks for validation.

Registration is free. You revalidate from time to time, and TechSoup tells you when. Some programs use TechSoup tokens, and others check you themselves.

Email and collaboration

Google for Nonprofits

Offer	What you get
Google Workspace Business Starter	Free, with custom email, 30 GB per user, Meet, Drive and Docs
Business Standard	$3 per user a month, with 2 TB, shared drives and meeting recording
Business Plus	$5.04 per user a month, with 5 TB and advanced security
Google Ad Grants	$10,000 a month of Google Search ads
YouTube Nonprofit	Donation cards, link overlays and other video tools

501(c)(3) organisations registered with TechSoup qualify. Government bodies, hospitals, schools and political groups do not. Apply at google.com/nonprofits, and expect approval in 2 to 14 business days.

For a 20-person nonprofit, the software is worth $5,000 to $15,000 a year. The ad credits are worth up to $120,000 a year. See our Google Workspace for nonprofits guide.

Microsoft 365 for Nonprofits

Offer	What you get
Microsoft 365 Business Basic	Free for up to 300 users, with Exchange, Teams, SharePoint, 1 TB OneDrive and web Office
Microsoft 365 Business Premium	$5.50 per user a month, with desktop Office, Intune and advanced security
Azure credits	$2,000 a year, cut from $3,500 in October 2023
Dynamics 365 and Power Platform	Discounted CRM, Power BI Pro, Power Apps and Power Automate
LinkedIn	Sales Navigator and Learning at donated or discounted rates

Microsoft ended its free Business Premium and Office 365 E1 grants on 1 July 2025. Those licences stop at each organisation’s next renewal, so move users to Business Basic or another nonprofit offer first.

Apply at nonprofit.microsoft.com. For a 20-person nonprofit, the free Business Basic licences alone are worth $7,200 to $12,000 a year.

Slack and Zoom

Program	What you get	Savings for 20 people
Slack for Nonprofits	Slack Pro at 85% off, about $1.10 per user a month against $7.25	About $1,464 a year
Zoom for Nonprofits	50% off Business and Zoom One, plus discounted Rooms and Webinars	$1,200 to $2,400 a year

Slack needs TechSoup verification. Zoom takes an application at zoom.us/en/nonprofit with proof of 501(c)(3) status.

Cloud credits

Program	What you get	Apply at
AWS Imagine Grant	$2,000 a year in credits, plus $1,000 in AWS Activate credits for new users	aws.amazon.com/government-education/nonprofits
Microsoft Azure	$2,000 a year in credits, with DevOps and Enterprise Mobility + Security discounts	nonprofit.microsoft.com
Google Cloud	$2,000 a year in credits, with BigQuery, Maps Platform and Firebase	google.com/nonprofits

Credits must go to mission work. Good uses include websites, data analytics, machine learning and disaster recovery.

CRM and donor management

Salesforce Power of Us

Salesforce gives 501(c)(3) organisations 10 free Enterprise licences, worth $1,800 per user a year, or $18,000. Nonprofit Cloud adds a ready data model for programs, fundraising and grantmaking. Extra licences cost about 80% less than commercial prices.

Salesforce is powerful but complex. Budget $5,000 to $20,000 for setup, or use a certified nonprofit implementation partner. Apply at salesforce.org/power-of-us.

HubSpot

HubSpot’s CRM is free for basic contact management. Qualifying nonprofits can get 40% off through HubSpot for Startups, with discounted Marketing, Sales and Service Hubs. Eligibility varies and often runs through partners.

Design and marketing

Program	What you get	Notes
Canva for Nonprofits	Canva Pro free for up to 50 users, with brand kits and over 75 million stock assets	Worth $1,200 a year for 10 people
Mailchimp	15% off every paid plan	The free plan covers up to 500 contacts
Adobe	About 60% off Creative Cloud, donated Acrobat Pro, discounted Express	Through TechSoup, with yearly limits

Canva is among the easiest and most valuable programs. Apply at canva.com/canva-for-nonprofits. For Mailchimp, ask its support team to apply the discount.

Security

Program	What you get	Value
Bitdefender GravityZone	Endpoint protection for about $1 to $3 a device against $25 to $40	$480 to $780 a year for 20 devices
Cloudflare Project Galileo	Free business and enterprise protection, including DDoS, CDN, WAF, TLS and bot management	$2,400 to over $24,000 a year
1Password Teams	Free for up to 25 users through TechSoup, with shared vaults	$1,500 a year

Project Galileo serves nonprofits and civil society groups that face cyber threats. It reviews each application at cloudflare.com/galileo.

Hardware

TechSoup offers new and refurbished Dell, Lenovo and HP servers, laptops, desktops and network gear at 40% to 80% off. Stock sells out, orders take 2 to 4 weeks and yearly limits apply. Inspect refurbished equipment when it arrives.

Cisco Meraki access points, switches and firewalls are also discounted through TechSoup. They suit a small nonprofit’s first business-grade network.

Project management

Program	What you get	Apply at
Asana	50% off the Business plan for 501(c)(3) organisations	asana.com/nonprofit
Monday.com	Free or discounted plans, decided case by case	monday.com/nonprofits
Notion	The Plus plan at a discount	notion.so/nonprofits

Get the most from these programs

• List what you pay for now. Many nonprofits pay for software they could get free.
• Name one owner. One person tracks accounts, renewals and new programs, since lapsed registrations cost money.
• Apply early. Most programs take 2 to 6 weeks, so plan them into the yearly budget.
• Keep records. Donated technology helps grant and board reports, and some counts as an in-kind contribution.

You can combine programs. A 20-person nonprofit could run on the stack below.

Need	Option
Email and collaboration	Google Workspace or Microsoft 365, free
CRM	Salesforce, 10 free licences, or HubSpot’s free CRM
Design	Canva Pro, free
Security	Bitdefender and 1Password, donated, and Cloudflare, free
Chat	Slack Pro at 85% off, or Teams with Microsoft 365
Cloud	AWS, $2,000 in credits, or Azure, $2,000 in credits
Projects	Asana at 50% off, or Notion at a discount

At retail, this stack would cost $60,000 to $100,000 a year. Through nonprofit programs, it costs $2,000 to $8,000.

SBK helps nonprofits choose, apply for and set up these programs. We earn no commission from any of them.

Questions people ask

How much can a nonprofit save?

A 20-person nonprofit can save $50,000 to $100,000 a year. The largest savings come from free email and collaboration, Salesforce’s free licences and cloud credits.

Do we reapply every year?

Usually not, but you revalidate. Google and Microsoft renew while your 501(c)(3) status holds, and Salesforce asks for a short yearly confirmation. Put every renewal date in a calendar.

Can we use donated licences for anything?

No. The technology must serve your mission. Commercial use, passing it to a for-profit subsidiary or reselling it breaks the terms and can end the grant.

What if we are too small for Salesforce?

A five-person nonprofit does not need Salesforce. Start with free Google Workspace, a simple donor CRM such as Little Green Light or Bloomerang, and Canva. Adopt bigger tools only when you can run them.

How long does approval take?

TechSoup takes 2 to 4 weeks, and Google 2 to 14 business days after that. Microsoft takes 1 to 5 business days and Salesforce 2 to 4 weeks. Allow 4 to 8 weeks in all.